Quipu a billing program for photographers

Whaté is it quipu? The billing program for freelance photographers

We all know that as freelance photographers we must know how to do a little of everything apart from our great passion that is to photograph, we have to learn to keep our website up to date, know a little marketing to launch promotions and, one of the most important tasks , know how to manage the billing and accounting of our company.

I know from my own experience as a freelance photographer that it is not a rewarding or very fun task, but it must be done and, in addition, done well because otherwise more serious problems can come. For this task there are a multitude of options such as creating some spreadsheets in Excel (which must be checked and updated if there is any change in VAT or withholdings). This is the most economical method but believe me it is the least profitable since it can give you more of a problem for not having done things as they play.

Another option is to work with some of the accounting programs used by large companies. Here I will be direct, run away from these programs because they are only going to give you headaches, they are programs that are so complicated and are geared towards much larger types of business than a wedding photographer can be.

And the solution I found a year ago will offer it to us Quipu, a cloud billing program in which you will not have to worry about anything other than creating your invoices and entering your expenses.

¿But whyé Quipu and not others?

As soon as I entered the program I saw it clearly: Its simplicity. Quipu is an extremely simple tool, at all times you can easily see, without going around, where everything is, create invoices, enter expenses, quarterly summaries and a long list of other functions.

Another of its great advantages is that, being a program in the cloud, you can access it from anywhere and from any device - computer, mobile or tablet- and, of course, forget about the backup copies of all your data. The data is secured on its servers where several backups are made every hour.

Another attraction that made me tip the balance and bet on Quipu was that each invoice that you create or amounts is automatically introduced, both in your accounting and in the models that must be presented quarterly to the Treasury. Yes friends, fill in only the tax models that you must submit. Let's see it.

Create unlimited invoices and budgets

Forget about taking out the calculator every time you are asked for a budget or invoice, Quipu automatically applies the type of VAT you indicate. So you only have to fill in the base price and the program already takes care of adding VAT, if you apply a discount and personal income tax.
But the thing does not end here, you can create a customer record where you only have to enter the customer data once, so it will be stored in the database. In the same way it works with suppliers; We register a supplier and automatically we already have it in our database so that, when we have to re-enter an invoice, we can select the customer or supplier that we have saved before.

The thing continues. Quipu also has a series of templates for our invoices to which we only have to add our logo, which will be automatically inserted in all those we do. I leave you an example so you can see what type of invoices he creates:

The accounting of a freelance photographer

A very important aspect is to know how the accounts of our business are and this shows it to you in a single screen.allI do it in a very simple way. At a single glance you can see how much you have billed, how much you spend and, very importantly, how much VAT you have to pay or have to get back so that you don't have that money because otherwise surprises come later.

Another important aspect is that you can download the expenses in Excel to be able to enter them in the income and expense books.

Tax

This function was what led me to decide for him. With Quipu I am presenting the models to Making without having to resort to an agency, with the consequent saving that supposes not having to pay it monthly.
With this I do not want to say that you can totally do without a manager because there are always aspects that are more complicated, such as the annual income statement but believe me that for most of the negotiations one can easily manage them alone and more in a business such as wedding photography, where there is not much complication at the administrative level.

En rabstract

If you really want a simple billing and accounting program and also facilitate daily work, Quipu is the best solution I have found at the moment. Simple, intuitive and, in addition, in the cloud with all the advantages that this implies.
From here I encourage you to give it a chance by accessing the 15-day free trial they give us.

Try the billing program for freelance photographers for free

If you like it, do not hesitate to hire Quipu taking advantage of the special offer they have for certified members of Wedding Photographers.